Apa Itu Activist? Conference Anti-Harassment Policy 

We aim to provide a safe, respectful, and harassment-free conference environment for everyone involved regardless of age, sex, gender identity and expresion, sexual orientation, (dis)ability, race, ethnicity, nationality, religion, marital status, and family responsibilities. 

We want every participant to feel welcome, included, and safe at the Apa Itu Activist? Conference (“Conference”). Moreover, we will do our best to accommodate specific needs such as accessibility, caregiving responsibilities, affordability, and dietary requirements. Please let us know via email or phone (below) should you have any requests. 

The conference is organised by a group of civil society organisations and activists, who make up its executive committee (“Committee”). 

Harassing behaviour

We do not tolerate harassment of Conference attendees. Harassment means any unwelcome, unwarranted and uninvited conduct or behaviour by an individual that:

1. discomfits, demeans, humiliates, insults, threatens, intimidates, alarms, distresses, offends, bullies, coerces, exploits or otherwise violates the dignity of another individual; or 
2. creates an intimidating, abusive, hostile, degrading, humiliating, offensive or unfavourable environment for the attendees

Some examples of harassment, include:

1. Verbal abuse, lewd remarks, or bullying
2. Deliberate intimidation, or stalking, both in person and online 
3. Non-consensual photography or recording, which causes others to feel uncomfortable or offended
4. Distribution or display of offensive or inappropriate messages, images, or other material whether private or public 
5. Inappropriate physical contact 
6. Unwelcome sexual attention 
7. Advocating for, or encouraging, any of the above behaviour 

Scope of policy 

This anti-harassment policy applies to all attendees of the Conference, including organisers, guests, panelists, and volunteers. All participants are expected to comply with this policy at all conference venues, and conference-related social events. For the policy to apply, the harassment must have been carried out: 

1. During the Conference or in the context of organising of the Conference
2. Outside the context of the Conference, but has or will have continuing adverse effects on the affected parties (subject of the harassment or witnesses)

Reporting harassing behaviour 

Anyone witnessing or subject to harassing behaviour can notify the Committee at apaituactivist.forum@gmail.com, or 85112017.

In cases where a report is made by a witness, the Committee will only proceed to take action: a) if the attendee subjected to the harassment consents to this; b) the Committee takes the view that there is imminent harm or risk to that attendee or other attendees

You can make an anonymous report here. We can’t follow up on an anonymous report with you directly, but all reports will be treated seriously, kept as confidential as possible and investigated fully. The committee will also take necessary action to prevent a recurrence.

Confidentiality

Organisers shall treat complaints with the highest level of confidentiality. While discretion will be maintained:

• Information may be shared with other persons on a need-to-know basis in order to assist in the review and resolution of the matter. Even where sharing is required, the names and details of the parties involved should be kept confidential as far as possible.
• Organisers may share information with other parties, as necessary, in an emergency situation where it has sufficient reason to believe that the complainant or other parties are at imminent risk and such disclosure of information is necessary to address the situation.

Consequences of harassing behaviour

Conference participants violating these rules may be sanctioned or expelled from the conference at the discretion of the Committee, which retains the right to take any actions to ensure or restore the safety of the conference environment for all its participants. 

In addition, the Committee also reserves the right to refer harassing behaviour to the appropriate authorities, including but not restricted to, campus security and law enforcement.

The Committee will take reasonable action to ensure the safety of all attendees, but it does not have a duty to investigate and discipline anyone.